Boston University has established the BU Alert notification system for the purpose of communicating with the campus community upon the confirmation of a significant emergency or dangerous situation involving an immediate threat to the health or safety of students or employees occurring on the campus. Potential damage may be prevented or mitigated by inspecting the following building features, systems and equipment: The review of building components may also identify opportunities for longer-term mitigation strategies. Such circumstances can cause death or significant injuries to people, disrupt operations, cause physical or environmental damage, or threaten the University's reputation. Public Safety will secure the Command Center. In certain emergencies buildings may have to be evacuated. This Emergency Response Plan Guidance Document is a tool to assist wastewater systems in the preparation of their Emergency Response Plans (ERPs). When you dial 9-1-1 you expect professionals to respond to your facility. 3.1. Telecom is also responsible for the promulgation of announcements to the university community via the voicemail system. Phase A Advisory Ask employees if they would need any special assistance evacuating or moving to shelter. If the situation warrants immediate action and the Vice President for Administrative Services is not available, the Chief of the Boston University Police or her designee will assume this role. The following areas should be considered as possible emergency assembly areas: 6.13. All stairwells serve as an âarea of refugeâ and are protected by two-hour fire rated walls and fire rated doors, providing doors are kept closed. Defined the On-scene Incident Commander by Incident Type. First aid and CPR by trained employees can save lives. However, tenants should also develop a plan in coordination with building owners and managers as well as public authorities. Faculty and staff are automatically enrolled in BU Alert and may elect to unroll from the program. In cases in which an incident rises to a Phase B or C, and the need for an extended response and coordination effort is required, the Incident Commander will assemble the Incident Command Response Team. A large column of black smoke billows into the air from a fire in a nearby manufacturing plant. The purpose of the Emergency Response Plan is to establish standard operating procedures in order to mobilize Boston University resources and communicate with the University community in the most efficient and orderly manner possible, while promoting effective triage of University resources with minimal disruption to normal University operations. First aid kits are available in the construction trailer and in all Blattner pickups and featherlite trailers for the crews. Other incidents such as a bomb threat or receipt of a suspicious package may also require evacuation. An Imminent Threat Alert warns of a credible, specific, and impending terrorist threat against the United States. Developing an emergency plan begins with an understanding of what can happen. Reach out to local law enforcement to coordinate planning for security related threats. If there is a release or a potential release of hazardous material (chemical, biological, or radioactive), remaining inside may be the best approach. Notify supervisor (or nearest Person in Charge) immediately. Stabilizing an emergency may involve many different actions including: firefighting, administering medical treatment, rescue, containing a spill of hazardous chemicals or handling a threat or act of violence. Coordination with Outside Agencies The Command Staff will consist of the Safety, Security, Information, Legal and Liaison Officers and the Provost. EMD, as part of EHS, may assume command during incidents and will participate in the development and implementation of emergency response plans, risk reduction initiatives, and risk prevention measures and serves as liaison to local, state, and federal emergency management agencies. Identify how you will communicate with management and employees during and following an emergency. Visit Back2BU for the latest updates and information on BU's response to COVID-19. Phase C Emergency Preparing for emergencies is an important part of your workplace health and safety program and is a legal requirement throughout Canada. 6.14. For example, a Phase A Advisory might involve a large fire, an approaching blizzard or hurricane, or building system failures that may extend for more than a few hours or involve multiple buildings. Depending on the circumstances, MR will assign a staff member to be present at the scene of an emergency, and another to be based the Command Center. The team determines the scope of isolation necessary to contain and repair the damage, installs preventive measures, and brings the system back online and reconnects it to the network. Appoint an evacuation team leader and assign employees to direct evacuation of the building. Assign personnel the responsibility of controlling access to the emergency scene and for keeping people away from unsafe areas. The President is responsible for the overall preparedness and response of the University in any situation, and defers operational control of emergency incidents to the Incident Commander. Store the plan with other emergency planning information such as chemical Material Safety Data Sheets (MSDS), which are required by Hazard Communication or âright to knowâ regulations. Health Services medical personnel may be directed to go to the disaster site and help take care of injured or sick patients. If you choose to do nothing more than call for help and evacuate, you should still prepare an emergency plan that includes prompt notification of emergency services, protective actions for life safety and accounting of all employees. The Operations Chief will be designated based on the type of incident and the operational expertise needed. Check to see that there are at least two exits from hazardous areas on every floor of every building. Boston University follows the HSEEP model in the evaluation of exercises. The Public Information Officer (PIO) is the university official responsible for interacting with the university community, incident personnel, the public, the media, and/or with other agencies and organizations, as appropriate, regarding incident-related information. Expanded the role of the Information Officer to include the social media team. Security for the Boston University Command Center will be provided and maintained by Public Safety. Documentation of building systems may also prove valuable when a utility system failsâsuch as when a water pipe breaks and no one knows how to shut off the water. Body copy: Actions to prepare a facility for a forecast event depend upon the potential impacts from the hazards associated with the event. ) or https:// means youâve safely connected to the .gov website. Command Center Operations Public emergency services include fire departments that may also provide rescue, hazardous materials and emergency medical services. The General Staff will consist of the Planning, Logistics, Administration/Finance and Operations Chiefs. In certain emergencies, building occupants and the university community as a whole may be asked to stay inside (shelter-in-place). Make a plan today. Following every declared emergency, regardless of the level or following a campus-wide drill, a written critique will be prepared by Emergency Response Planning personnel based upon the comments and suggestions of the Incident Command Response Team. The Command Center will be managed by the Incident Commander, or the next senior member of the Command Center. FMP communicates through a 24-hour Control Center/Desk that has access to and control over emergency communication systems used to activate the universityâs Emergency Response Plan. Interim Guidance for Businesses and Employers to Plan and Respond to 2019 Novel Coronavirus (2019-nCoV), February 2020, Mayor Walsh’s update on Construction, BPL, and BCYFÂ, Massachusetts Department of Public Health, U.S. Department of State Travel AdvisoriesÂ, World Aware Travel Restrictions by Country, World Aware Travel Restrictions by Airlines, Updated University-Sponsored Travel Policy, Travel Guidance, and Compliance Expectations, Important Updates on Compliance with COVID-19 Health and Safety Protocols, Staying safe and healthy, our shared responsibility, COVID-19 Testing Protocols and Compliance, Coffee Chat with Your Friendly GMS Staff Member, The Crisis in Washington/American Politics and How to Respond: A Panel Discussion and Forum, Virtual Information Session - Master's Programs, http://www.redcross.org/preparedness/cdc_english/Sheltering.asp, Deletion of Executive Vice President and replacement with Incident Commanders, Addition of Crisis Action Team to the definitions and changed Phase A Emergency to Phase A Advisory, Change verbiage from Phase A Emergency to Phase A Advisory, Changed Emergency Planning to Emergency Management, Added wording on shelter in place during active shooter or workplace violence, Replaced EHS âsafeâ line with BU Today for emergency updates, Deleted âand infirmaryâ from the Student Health Services section. Evacuation maps are posted in every building showing the exit routes and location of emergency equipment. Emergency Response Plan needed to •avoid panic •evacuate safely and orderly •tackle incipient fires with available fire-fighting equipment •provide good information and assistance to firefighters •effect timely protection of machineries and property 9 Communicate key authorized messaging points for real-time social media posting. With your family or household members, discuss how to prepare and respond to the types of emergencies that are most likely to happen where you live, learn, work and play. The EOC is responsible for making decisions and following the steps described in this emergency response plan. Additionally, Residence Life will ensure that evacuated students (and their parents) receive information concerning the cause and duration of the evacuation, and that they receive appropriate and necessary resources during the crisis, such as alternate accommodations and counseling services, if necessary. This part of the emergency plan is called âprotective actions for life safetyâ and includes building evacuation (âfire drillsâ), sheltering from severe weather such as tornadoes, âshelter-in-placeâ from an exterior airborne hazard such as a chemical release and lockdown. TYPES OF EMERGENCY PLANS : On-site plan : This will be the responsibility of the works management to formulate it. PHIMS integrates multiple department-wide program activities into a cohesive, modular emergency response structure capable of expanding or contracting to fit the size of the emergency or disaster. Type “B” Emergencies – HAZ-MAT (Hazardous Materials) 1. This position is required to record utilizations and costs and report it to Incident Command. Property conservation activities for specific forecast events include the following: Separating undamaged goods from water-soaked goods is an example of salvage. As soon as the Command Center is established, notice will be made to Public Safety Dispatch and the FMPâs Control Center/Desk. Other Standard Operating Procedures (SOPs). A Phase A Advisory is the initial response of the University to the report of a potential emergency situation or an actual event when the impact on the university is uncertain. A Phase C Emergency dictates the transfer of overall university response coordination to the Command Center. Establish a family meeting place that’s familiar and easy to find. 6.3. The Incident Commander will make the declaration only after consultation with the President, Provost or Senior Vice President. EMERGENCY RESPONSE Upon notification, the Site Manager, Safety Coordinator and Trade Superintendents will respond to the emergency scene and manage emergency operations. Close exterior doors and windows and shut down the buildingâs air handling system. For most businesses, seminars take place in the form of new hire orientation or onboarding. As necessary, this plan will be modified to incorporate lessons learned from emergencies and drills. and utilities (e.g. This new system will more effectively communicate information about terrorist threats by providing timely, detailed information to the public, government agencies, first responders, airports and other transportation hubs, and the private sector. Prepare emergency procedures for foreseeable hazards and threats. Buildings that require the appointment of FSM however, not only need the FEP but also the In-Place-Protection (IPP) … Continue walking until you reach a safe place away from the building. Public Safety and FMP control technicians are responsible for sending out the initial notifications and updates. Staff Recall Plan Information Services acts as a clearinghouse for computer security information and coordinator for computer security incidents. Telecommunications (Telecom) responsible for the provision of telephone and related communications services, support systems, and facilities. Evaluate potential shelters and conduct a drill to see whether shelter space can hold all employees. Seminars are one of the first types of emergency management exercises that we will discuss. Contact the fire department to develop a plan to evacuate persons with disabilities. But not all of them would require an evacuation. An emergency poses an immediate risk of significant harm to health, life, property or the environment. Defined JIS as Joint Information System and provided detail on the public information message. Sound the evacuation signal during planned drills so employees are familiar with the sound. Regulations may require you to take action before emergency services arrive. The Emergency Response Plan was created in an effort to ensure that BU and the NEIDL have emergency response procedures in place that are in compliance with regulations, standards, and best practices, including, but not limited to, those listed below. The Plan establishes clear procedures to mobilize and coordinate university resources in all emergency situations. 6.4. The Vice President for Administrative Services is the Incident Commander for all confirmed emergency situations and will determine the content of the message and identify the segment(s) of the community to be notified. The Emergency Response Plan was developed by the Emergency Management Department (EMD) in cooperation with over a dozen departments, colleges, and offices, as well as public safety agencies. Public Safety coordinates responses by the Boston and Brookline Police Departments, the Boston and Brookline Fire Departments, the Massachusetts State Police, and any other law enforcement or fire protection agency required by the situation. An Elevated Threat Alert warns of a credible terrorist threat against the United States. If you find anything that blocks an exit, have it removed. The plan should include a means to warn everyone to move away from windows and move to the core of the building. If, as part of this event, an explosion, or act of terrorism has occurred, public emergency officials may order people in the vicinity to âshelter-in-place.â You should develop a shelter-in-place plan. The Boston University Incident Command System organization chart is shown below. If a tornado warning is broadcast, everyone should be moved to the strongest part of the building and away from exterior glass. A tanker truck crashes on a nearby highway releasing a chemical cloud. Periodic updates on the status of an emergency especially in the early hours will be provided to the university community primarily through the Boston University Emergency Alert Service, the Boston University homepage (www.bu.edu), which is under the direction of Information Systems and Technology, the Emergency Management website, BU Todayâs webpage http://www.bu.edu/today and the BU Emergency Alert System on cable television. PR staff will: log media inquiries, coordinate individual and group responses, monitor media coverage for accuracy in reporting, take corrective steps when necessary, and refer personal inquiries to the Dean of Students or other offices as appropriate. 1. Boston Universityâs Emergency Response Plan has been designed to respond to all types of hazards and large-scale emergencies. As part of this training, RL conducts evacuation drills each fall in all large residence halls. Personnel should be assigned to operate or supervise these systems as directed by public emergency services if they are on-site. What is the rationale to convert existing Fire Emergency Plan (FEP) to the Emergency Response Plan (ERP)? Pre-scripted emergency announcements include: 6.5. Public Safety will convey those actions at the earliest time to the Incident Commander. Compile a site-plan and plans for each floor of each building. Incident Command Post or Command Center. The hazardous substances calculator (external link) will help you work out whether you need fire extinguishers (and the correct type), signs, secondary containment or an emergency response plan. 6.2. Overnight Accommodations and Transportation CEM-BER-OHS-01 CEM-BER-OHS-Berrima Emergency Response Plan_Nov 2014 Page 6 of 44 Uncontrolled if printed ECO Warden The Emergency Control Organisation (ECO) consists of different Warden types and positions. effective. Call the police or notify any concerned professional to immediately respond to … Changed Emergency Management Division to Emergency Management Department. The National Terrorism Advisory System, or NTAS, replaces the color-coded Homeland Security Advisory System (HSAS). These types of events do not always have a live instructor thanks to the advent comput… Identify precautions for equipment exposed to water or high humidity and procedures for restarting machinery and equipment. Subscribe to free text and email warnings, which are available from multiple news and weather resources on the Internet. These include the type of emergency and the characteristics of the building (e.g., how many stories, the construction material). Telecom provides 24/7 telephone repair services and, in an emergency, is manage and coordinate maintenance and restoration of telecommunications systems and services in conjunction with internal engineering teams, Verizon Communications, wireless carriers, the Network Systems Group, FMP and PS. Building occupants must be patient and monitor local TV and radio news and/or web news sites. The senior PR staff member at the office or the PIO at the Command Center will work with the Command Center staff and on-scene staff to develop and maintain summary information about the emergency appropriate for release. The Office of the Provost will also work with the Incident Commander and Public Relations to craft messages that will be recommended to the President. Plan must therefore be specific to the site. Coronavirus: What Do We Know? Develop hazard and threat-specific emergency procedures using the. Added Bakst Auditorium and the SPH Auditorium in Evans basement as Emergency Assembly Areas on the Medical Campus. The primary objective of an incident response plan is to respond to incidents before they become a major setback. The Operations Chief is tasked with the direct management of all incident-related tactical activities for an assigned operational period. Public Relations (PR), under the direction of the PIO, serves as the primary source of information to the news media in the event of an incident that attracts inquiries or the presence of reporters and/or camera crews on campus. The PIO is responsible for compiling, examining, appraising, coordinating, and sharing accurate information which should be accessible and distributed in a timely fashion to both internal and external audiences. The Incident Commander determines the need to advance to Phase B. 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